MINUTES OF THE
SPECIAL MEETING OF THE COMMON
COUNCIL OF THE TOWN OF STAR VALLEY
Tuesday, September 11, 2018 @ 6:00 p.m.
3675 East Highway 260, Star Valley, AZ
(Star Valley Town Hall)

The Agenda for the meeting is as follows:

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: 	
Mayor McDaniel   X  , Vice Mayor O’Connor   X  , Council Member Coon   X  , Council Member McKinney   X  , Council Member Davis   X_, Council Member Stephenson   X  , Council Member Armington   excused  .

•	DISCUSSION AND POSSIBLE ACTION ITEMS:

1.		Discussion and possible action regarding approval of liquor license application of
Ross Lee Tucker for the “Pour House Bar & Grill” located at 3870 E. Highway 260, Star Valley, Arizona. 
	Town Manager Grier reported that Town Clerk Chapin had asked Mr. Ross Lee Tucker on numerous occasions to be present tonight and disclosed the Town has heard rumors that the “Pour House” has not been open for the last four or five days.  Mr. Grier stated he does not know if there are problems at the “Pour House” and is not sure how to advise council to proceed.  Mayor McDaniel asked if any council members have any input.  Council Member Coon stated there are issues he is aware of but may not be appropriate to divulge.  The “Pour House” has been closed for a couple of days reported Council Member Coon.
A motion to table approval of the liquor license application of Ross Lee Tucker until the issues have been resolved was made by Council Member Stephenson and was seconded by Vice Mayor O’Connor.
	Mr. Grier explained that it must be tabled to a date certain and that the Town has a certain time-frame to approve or deny the application.  Council Member Davis asked if it could be tabled until next Tuesday.  Council Member Stephenson suggested tabling it until the meeting after next.  Mr. Grier stated he thinks it would be better not to take action and table to a date, disclosing his concern about the time-frame.  Town Clerk Chapin explained once she is in receipt of the application she has 60 days to get the information back to the Department of Liquor Licenses and that she is making the deadline with this meeting.  Mr. Grier suggested tabling this item until next Tuesday.  Mayor McDaniel asked when we last heard from the applicant.  Town Clerk Chapin responded she has spoken with the applicant when he had come in to Town Hall and that he is difficult to reach by phone as his cell number isn’t set up, so a message can’t be left, and no one answers the phone number for the “Pour House”.  Mayor McDaniel commented that he does not think the license should be approved if the applicant can’t keep the Town abreast as to what’s happening. 
 Council Member McKinney stated it will throw the business plan of the applicant into a hiatus and without a liquor license neither the applicant nor the previous owner will be able to operate the business.  Council Member McKinney questioned the infraction of the prospective licensee and cause of denial of the application, pointing out that the application paperwork is in order.  Vice Mayor O’Connor replied applicants should be in attendance to answer questions.  There are issues and Vice Mayor O’Connor stated he is not comfortable going forward.  Council Member Stephenson clarified his motion is to table and not deny.  Council Member Coon stated he thinks council needs to be careful regarding liability, pointing out the importance of the liquor license to the establishment.  We want to give the license if we can, but we don’t want to hurt people in the process.  Council Member Coon disclosed he does not agree with denying the application, but under the prevailing conditions it should not be approved.  If we can’t table it, we need to figure out a way to protect it for the previous owners because they might end up with it, stated Council Member Coon.  
Vice Mayor O’Connor questioned if the license is retained by the previous owners.  Mr. Grier answered he believes the license would stay intact and that it wouldn’t transfer, pointing out he is not an expert on liquor licensing.  Vice Mayor O’Connor reiterated the license applicant was informed of the meeting tonight and is not present.  Mayor McDaniel stated the Town has not required previous liquor license applicants to be in attendance.  Mr. Grier responded it is not a requirement and disclosed he does not have good advice.  It would have been easier if council could have been able to speak with the applicant.  Council Member Coon suggested under the circumstances this item be tabled until council has appropriate information to make a decision.
A motion to table approval of the liquor license application of Ross Lee Tucker to the Council Meeting of September 18, 2018 was made by Council Member Stephenson and was seconded by Vice Mayor O’Connor.
A roll call vote was taken:
Mayor McDaniel  Yes , Vice Mayor O’Connor  Yes , Council Member Coon  Yes , Council Member McKinney   No , Council Member Davis  Yes , Council Member Stephenson _Yes_, Council Member Armington   excused .
The motion was voted on and passed 5 – 1.

	2.	Discussion and possible action to accept the canvass of votes and approval of the 2018 		Primary Election results.  Town Clerk Chapin to make presentation.
	Town Clerk Chapin stated the Primary Election was held on Tuesday, August 28, 2018 and that the council books contain an abstract of the canvass as the complete canvass is over 300 pages in length.  Ms. Chapin reported of the 1,966 Star Valley registered voters, a total of 1,048 ballots were cast.  Ronnie McDaniel ran unopposed and received 581 votes with 4 write-in votes.  Therefore, the elected Mayor is Ronnie McDaniel.  There were 4 open council positions and a total of 1,832 votes were cast.  Ray Armington received 368 votes, George Binney received 353 votes, Andy McKinney received 444 votes, Scott Popke received 314 votes, Sharon Rappaport received 350 votes and there were 3 write-in votes.  Ms. Chapin explained that a candidate needed a minimum of 229 votes to be successful and that the candidates receiving the highest number of votes equal to the number of seats to be filled shall be declared elected.  The four elected council members, reported Ms. Chapin, are Andy McKinney, Ray Armington, George Binney and Sharon Rappaport.
	Town Clerk Chapin reported that Proposition 403 – Home Rule – passed receiving 427 votes for and 147 votes against.  Ms. Chapin then asked council to accept the canvass of votes presented as the Official Canvass of the 2018 Primary Election and that council approves the results presented.
A motion to accept the official canvass of the 2018 Primary Election and approve the results thereof for the Town of Star Valley was made by Council Member Davis and was seconded by Council Member Stephenson.
A roll call vote was taken:
Mayor McDaniel  Yes , Vice Mayor O’Connor  Yes , Council Member Coon  Yes , Council Member McKinney   Yes , Council Member Davis  Yes , Council Member Stephenson _Yes_, Council Member Armington   excused .
The motion was voted on and passed 6 – 0.

3.	Discussion and possible action regarding selection of an engineer for CDBG #124-18 development of Sky Run Wells 1 & 2 and connection to the Milky Way well site holding tanks.
	Town Manager Grier explained this Community Development Block Grant “CDBG” project will connect PW1 & PW2 wells to the Milky Way well site and the Town is now at the step in the process where council selects an engineer.  Mr. Grier reported that he along with Council Member Coon, Vice Mayor O’Connor and Rob Rippy met yesterday to review the submittals and make a recommendation.  Numerical grading is included in the council books, pointed out Mr. Grier, with Rick Engineering receiving the highest evaluation.  Rick Engineering is the same firm that was selected and engineered the Circle K “CDBG” project that was completed this year.  Mr. Grier explained this is a process that goes through HUD and ADOH guidelines – it is tedious, and we are careful to follow the procedures with the most technical care.  It is probably the biggest project that Star Valley will accomplish to secure water, stated Mr. Grier.  Vice Mayor O’Connor reported some portions of the submittals were not complete.  Council Member Coon stated Rick Engineering has had more experience in the Town than the other submittals.  Staff laid it out very well reported Council Member Coon – good information was provided and the questions asked were appropriate.  Council Member Coon disclosed he is comfortable with the results.
A motion to select Rick Engineering as the engineering firm to enter into negotiations with the Town Manager and authorize the Town Manager to negotiate and possibly enter into a contract with Rick Engineering for engineering services for the CDBG #124-18 project was made by Council Member Davis and was seconded by Council Member Stephenson.
A roll call vote was taken:
Mayor McDaniel  Yes , Vice Mayor O’Connor  Yes , Council Member Coon  Yes , Council Member McKinney   Yes , Council Member Davis  Yes , Council Member Stephenson _Yes_, Council Member Armington   excused .
The motion was voted on and passed 6 – 0.

	4.	Discussion and possible action regarding connection of the Lumberman’s well water
		line to the Town water system.
	Town Manager Grier explained the Lumberman’s well is another water project the Town has been working on.  The Town purchased the well site and easement from Roy Haught with the intent of developing and adding to the water system.  The Lumberman’s well, reported Mr. Grier, is close to a 100 gallon per minute well.  Mr. Grier explained he held back on this project as the first engineering cost the Town received from Woodson Engineering was some $20,000.00.  Rick Engineering agreed to handle the engineering on this project for under $5,000.00 and the Town moved forward with that process.  A bid has been received from Roy Haught in the amount of $43,000.00 to connect the well to the water system reported Mr. Grier.  The Town has invested about $105,000.00 thus far and another $43,000.00 will complete the project and give the Town an additional water source.
A motion to approve connection of the Lumberman’s well water line to the Town water system for an estimated amount of $43,503.45 was made by Council Member Stephenson and was seconded by Council Member Coon.
A roll call vote was taken:
Mayor McDaniel  Yes , Vice Mayor O’Connor  Yes , Council Member Coon  Yes , Council Member McKinney   Yes , Council Member Davis  Yes , Council Member Stephenson _Yes_, Council Member Armington   excused .
The motion was voted on and passed 6 – 0.

	5.	Discussion and possible action regarding Resolution No. R 18-11 – A Resolution of
		the Mayor and Common Council of the Town of Star Valley adopting a Fair Housing
		Policy.
	Town Manager Grier read the discussion of the Council Communication and stated his recommendation is to adopt Resolution No. R 18-11.  Mr. Grier explained this is a requirement from HUD and ADOH for the Community Development Block Grant “CDBG” project as part of the application and administration process.  Council Member Stephenson asked if this policy differs in any way from past policy.  “No” responded Mr. Grier – it is always the same requirement.  We are making it retro-active to the last couple of years because it was not done explained Mr. Grier.  Council Member McKinney stated this resolution is in keeping with the traditions of Star Valley and there is no reason in the world to vote against it.
A motion to adopt Resolution No. R 18-11 – A Resolution of the Mayor and Common Council of the Town of Star Valley, Arizona, adopting a fair housing policy, making known its commitment to the principle of fair housing and describing actions it shall undertake to affirmatively further fair housing was made by Council Member Coon and was seconded by Council Member Davis.
A roll call vote was taken:
Mayor McDaniel  Yes , Vice Mayor O’Connor  Yes , Council Member Coon  Yes , Council Member McKinney   Yes , Council Member Davis  Yes , Council Member Stephenson _Yes_, Council Member Armington   excused .
The motion was voted on and passed 6 – 0.

•	COMMENTS FROM THE PUBLIC:
During this portion of the meeting, members of the public may address the Town Council on items that are not on the printed agenda.  Any remarks shall be addressed to the Council as a whole and not to any individual member.  Speakers are limited to three (3) minutes per person unless additional time is granted by the Mayor.  The Council may not discuss or act upon matters raised during public comments.

	Bill Rappaport of 699 E. Highline Dr., Star Valley asked if the Town is still involved with the League of Cities.  “Yes” responded Town Manager Grier.

•	ADJOURNMENT
A motion to adjourn the meeting was made by Council Member Davis and was seconded by Vice Mayor O’Connor.
The motion was voted on and passed 6 – 0.
        
APPROVED:

_________________________________________ 		Date:  ______________________________ 
Ronnie O. McDaniel, Mayor

ATTEST:

________________________________________ 	
Edie Chapin, Town Clerk

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the Town Council of the Town of Star Valley held on the 11th day of September 2018.  I further certify that the meeting was duly called and held, and that a quorum was present.

Dated this 12th day of September 2018.

________________________________________ 	
Edie Chapin, Town Clerk